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Photography Contest - Updated February 2011
In response to member feedback, we recently updated the Photography Contests section (page 25-31) of the Awards, Contests and Grants guide in the 2010-2012 GFWC Club Manual—found at www.GFWC.org/GFWCMembers to clarify a few contest rules. Below are the revisions that were made:
1. Photo format. Photo submissions for all three photography contests must be submitted in a print format. If you have a digital photo you wish to submit, please submit a high-quality print of it.
2. Photo size. The photo size of the entry for the A Year in Pictures Photography Contest must be at least 10 x 12 inches, but no larger than 14 x 16 inches.
3. Photo markings. For all three photography contests, please do not mark any information on the back of the photo, including contact information or an arrow pointing to the top, as this can damage the photo. Instead, please submit a separate sheet of paper with the photographer's contact information, name of the sponsoring club, and State Federation, a brief caption providing the location and other notes about the photo, and the photo title.
4. Photo matting. Please do not submit matted photos, as this makes scanning them difficult on our end.
5. Contest year clarification. As a clarification, a “contest year” always runs from May of the previous year to May of the year that the contest awards are given. This year’s contest year is May 2010-May 2011.
If you already submitted Photography Contest entries under the original rules, you will not be penalized for this. If you have questions about awards, contests, or grants that are not answered in the 2010-2012 GFWC Club Manual, please contact us at GFWC@GFWC.org or 1-800-443-GFWC (4392).
SHORT STORY & POETRY CONTEST
February 15th is the Deadline for entries in the Short Story and Poetry Contest. Send your entry to the State Chairman, Pat Brownfield.
Go to the GFWC website (www.gfwc.org) and click on the Members Center and then on the GFWC Club Manual. Scroll down to the 2010-2012 Awards, Contests and Grants. Information on the Writing Contest starts on page 38.
NEWSLETTER CONTEST ENTRY REQUIREMENTS
• Only one newsletter per club/state federation may be submitted.
• Newsletter must have been printed and clearly dated during 2010 (reporting year).
• Front page for each newsletter must contain prominent display of the official GFWC emblem and mention of membership in the General Federation of Women's Clubs. Refer to the GFWC Stylebook for GFWC Trademark Use Policies.
• Newsletter entries must include contact information for at least one member, defined as e-mail address, telephone number, and/or mailing address.
• All entries must be printed and sent via postal mail, postmarked no later than March 15, 2011 , to GFWC Newsletter Contest, GFWC, 1734 N Street NW, Washington, DC, 20036-2990. Envelope must be clearly marked GFWC Newsletter Contest.
• Cover letter must include:
• Club or state federation president's name and contact information
• Name and contact information of individual submitting the entry
• Number of members in the club/state
• Approximate circulation
• An essay of no more than 250 words describing the club's/state federation's approach to utilizing its newsletter.
• Clubs and states with electronic newsletter must follow the same entry rules. Printed copies of electronic newsletters are required.
PUBLICITY BOOK ENTRY REQUIREMENTS
• State GFWC Communications and Identity Chairmen may submit only one entry per state (the best in the state) to GFWC.
• Materials in the books should have been prepared and printed or aired between January 1, 2010, and December 31, 2010, for the 2011 entry.
• Include the name of the publication and date the article appeared on EACH clipping. * Include all electronic media coverage. Video, audiocassettes, and CDs can be submitted, but do not put them in the book.
• Although publicity books are judged mainly on content, it is important that material is presented in an organized fashion, with articles securely fastened to pages and key information highlighted.
• Provide a one or two sentence explanation of a project or program you have publicized. * On the front page of the book, please include the following:
→ Club name
→ Club contact information
→ Number of club members
→ City in which club is located along with population figures
→ Media outlets (i.e., radio, television, newspaper) to which press release was sent.
• Print the name of your club and the contest year on the outside cover of the book. * Entries should be in a lightweight, 8.5 x 11 inch binder or cover. Points may be deducted if the book is oversized and/or difficult to handle.
• All materials should be placed in one book. Multiple books will not be considered. * Enclose a self-addressed stamped envelope of the necessary size with appropriate postage to ensure the return of the publicity book.
• Only those entries that include a self-addressed stamped envelope will be returned. * Club entries must be sent via postal mail, postmarked no later than March 15 in the year in which they will be judged, to the respective state GFWC Communications and Identity Chairman.
• Winning state entries must be sent via postal mail, postmarked no later than April 1, 2011, to Publicity Book Contest, GFWC, 1734 N Street NW, Washington, DC 20036-2990. Include a cover letter stating that the book is the first place state winner. When submitting the winning book to GFWC, each state GFWC Communication and Identity Chairman should include a note detailing the number of entries she received from the clubs in her state.
WEBSITE CONTEST RULES
• Website homepage must contain a link to www.GFWC.org.
• Only one website per club/state federation may be submitted.
• Website must include contact information for at least one member, defined as e-mail address, telephone number, and/or mailing address.
• Website may continue to be updated after contest deadline date.
• Submissions must be made via e-mail to GFWC Public Affairs Department at PR@GFWC.org.
• Subject line of submission e-mail must read Website Contest Entry.
• Submission e-mail must be received by 11:59 p.m. EDT on March 15, 2011.
• Submission e-mail must include:
→ Club/state federation name
→ Website address
→ President's name and contact information
→ Name and contact information of person submitting the entry
→ Number of club/state federation members
→ 250-word essay describing the club's/state federation's approach to updating and using its website
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